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Surgical Scheduling Workflow for Oncology Practices

In oncology practices that support surgical procedures—such as tumor resections, port placements, or lymph node dissections—the process can be complex and time-consuming. Oncology-Cloud’s Surgical Workflow Module transforms this into a streamlined, step-by-step experience. Our Surgical Workflow Queue ensures that every critical task is tracked, from the initial referral to post-op billing, so nothing falls through the cracks.

Preoperative

Manage all tasks prior to the procedure date, including:

  • Preauthorizations and payer approvals
  • Preoperative testing and labs
  • Medical clearances and consult coordination
  • Surgical scheduling and OR communication
  • Informed consent documentation
  • Patient education and pre-op instructions

Peri-operative

Covers the procedure date through six days after surgery:

  • Surgical procedure entered into the patient’s chart
  • Automatic generation of claims
  • Tracking of all related encounters within the global period
  • System prompts for bundled care documentation

Postoperative

Capture all follow-up activity and maintain compliance:

  • Post-op visits automatically linked to the surgical record
  • Reminders issued for end-of-global-period billing
  • Alerts for services eligible to be billed separately

Completed

Support downstream care beyond the global period:

  • Track long-term follow-up care and future interventions
  • Record and review canceled or rescheduled procedures
  • Maintain a complete audit trail for surgical history and compliance

Informed Consent Documentation

Oncology-Cloud ensures informed consent is securely captured before any surgical or interventional procedure—whether it’s a biopsy, port placement, or surgical oncology referral. Prompts guide your team to upload signed forms into the EHR at the right time, keeping documentation accurate and centrally accessible.

Faster, More Accurate Payments

Our system is built to support clean claims and full reimbursement. Preauthorized CPT codes are automatically queued for submission. The platform suggests appropriate modifiers, tracks global periods, and alerts your team when unrelated services may be billed separately—all designed to help you get paid faster and prevent revenue leakage.

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