COMPREHENSIVE ONCOLOGY SPECIFIC EHR PLATFORM

VOTED #1 by PC Magazine

Designed to optimize

administrative – front desk – clinical – revenue cycle management

Oncology-Cloud, powered by WRS Health, is more than just an EHR & Practice Management software. This all-in-one platform designed by physicians, provides clinician-centered workflow solutions to continually improve and grow your practice.

Improve Practice Efficiency

Transform your practice’s workflow into a seamless and unified process.

  • Accurate Patient DataCapture real-time, accurate patient data
  • Optimize WorkflowsOptimize in-office, radiation therapy, and surgical workflows
  • Open New Revenue StreamsOpen new revenue steams
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ALL-IN-ONE SOFTWARE

Data flows without interruption, without delay and without effort. Each component of our system is completely integrated, making it a complete and holistic solution for your Oncology practice.

  • Laboratory and Imaging Connectivity: Effortlessly incorporate MRI and CT scans as well as graphically chart affected areas on a patient into their charts. Lab tests such as CBC and Tumor Markers tests can be ordered with the click of the mouse, saving your practice valuable time.
  • Customizable Scheduling Suite: Easily customize your in-office and other cancer treatment appointments based on your preferences allowing you to maximize availability while safeguarding your provider’s time. Based upon certain criteria such as diagnosis or medication, you can automatically recall or alert patients by email or phone to schedule a follow-up appointment, a chemotherapy session or a regular check-up.
  • Referral Management: Through our secure and integrated fax queue, easily send a patient’s medical file to other providers involved in the patient’s treatment plan.
  • Patient Portal: Engage patients by collecting real-time, accurate data, through our integrated portal. Demographic, insurance, and medical information entered by patients prior to the encounter flows directly into the EHR, pre-populating fields throughout the system.
  • Telehealth: Directly connected to the Oncology-Cloud Scheduling System, our integrated functionality allows you to care for your patients remotely between and after treatments while they are in the comfort of their own home; relieving the patient’s stress of attending an in-person visit.
  • Reputation Management: Through automatic and integrated functionality that works directly with your provider’s schedule, your practice can proactively seek reviews from patients without increasing your workload or need for a 3rd party service.

Front Desk Bottlenecks Disappear

Ensure proper data entry prior to a patient’s appointment or surgery

  • Safeguard Provider’s Time Safeguard provider’s time
  • Complete and Accurate Patient Data Complete and accurate patient data collection
  • Reduce root cause of claim rejection Reduce root cause of claim rejection
  • Patient Satisfaction Foster a positive patient relationship
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OPTIMIZE YOUR FRONT DESK’S PERFORMANCE

Front desk performance impacts all aspects of your practice, from revenue cycle, clinical encounters, schedule management, and patients’ perception of your practice. You can remove possible slowdowns by capturing complete and accurate patient information prior to every encounter.

  • Automatic Confirmation & Reminders: Our system automatically reminds patients of upcoming in-office and Telehealth appointments, chemotherapy and radiation therapy appointments, as well as surgical follow-ups via customized email, phone, or SMS messages, reducing the number of no shows to optimize your workflow and safeguarding your provider’s time.
  • Automatic & Instant Insurance Eligibility Checks: When you add a patient to your schedule, the billing workflow includes an automated eligibility check on your patient's insurance to include co-pay, deductibles and out of network benefits. Fast and accurate real time data helps you get paid accurately for all services performed in the office or hospital.
  • Virtual Waiting Room: Give your Telehealth patients the same experience as your in-office patients. Using two-factor authentication, patients can securely self-check in prior to their scheduled appointment, message your front desk staff, and access telehealth visits (if applicable) on a single platform.
  • Check-In Module: A great way to give new and established patients the flexibility to expedite your in-person or online check-in process. Patients can enter or correct any demographic and clinical information, including ROS; as well as make any co-payments prior to the appointment.

Effortless Documentation

Promote efficiency, completeness, and consistency in charting

  • Eliminate manual data entry Eliminate manual data entry
  • Less time on paperwork Spend less time on paperwork
  • Customized defaults for common notes Customize defaults for commonly written plan of care and progress notes
  • Reduce risk Reduce the risk of human error
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FOCUS ON PATIENTS, NOT DATA ENTRY

Oncology-Cloud learns the way you chart conditions like leukemia, lung cancer or fibrosarcoma and develops knowledge from all users on the platform. The system then stores your most used medications, diagnoses, and procedures, and presents them to you for easy selection.

  • Surgical Workflow: Ensure critical steps are addressed by helping you manage the process from preoperative to postoperative. Easily track global periods of various oncology procedures. Pre-authorized CPT codes, specific to Oncology, are automatically queued for claim.
  • Quick Charting: Save time when it comes to completing cancer screenings and risk assessments, review of systems and charting requirements that are pertinent elements of any encounter. You can tailor HPI templates to your preferences, eliminating redundancy in paperwork. In addition, specific modifier codes are associated with orders and procedures for optimal coding.
  • Patient Education: Commonly used educational content are tied to diagnosis codes that are charted in your encounter note. With one click, you can automatically email your patient materials that are relevant to their condition and type of treatment.
  • Medication Management: All the information you need to write a prescription is in one place. Check possible interactions, dosage amounts, drug formulary as well as receive pre-authorizations for non-formulary medications before electronically sending prescriptions to mail-order or retail pharmacies.
  • Digital Pen: Automatically transmit information from pre-filled patient survey and clinical forms into the correct patient chart; eliminate repetitive manual entry for your staff and reduce the risk of human error.
  • Document Management: Streamline the process of attaching lab reports and patient documents to a patient’s file. With our integrated fax queue and digital capture capabilities, information flows into your patients chart easier and with less effort.

REVENUE STREAMS FLOW SMOOTHER

Eliminate Root Causes of Billing Errors

  • Timely payments Receive timely payments
  • Claim accuracy Ensure claim accuracy using our triple scrub process
  • Automate billing tasks Automate everyday billing tasks
  • Revenue performance Gain insights on revenue performance
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ENHANCE THE FINANCIAL VIABILITY OF YOUR PRACTICE

Oncology-Cloud’s EHR and Practice Management system is built on a single, integrated system. From check-in to check-out, data entered flows through each aspect of the encounter, and populates the CMS 1500 form - automatically and accurately.

  • Automatic Population of Claim Form: Simply chart a cystoscopy, tumor biopsy, or any other oncology procedure and a claim form will automatically be populated from the encounter note. The advanced E&M advisor will ensure compliance and inform you of note elements necessary to code at the correct level.
  • Automatic Posting & Adjustment: Payment entries are posted and adjusted automatically, removing any delay. Electronic deposits and automatic payment are integrated within the system, for accurate auditing.
  • Claims Scrubbing: Easily prevent claim denials and guarantee payment for services rendered with integrated CCI and LDL edits, allowing you to catch billing issues before they happen.
  • Clearinghouse Rejection Dashboard: In the rare event that a claim is rejected, you are immediately presented with the clearinghouse or insurer’s reason for denial so that the rejected claim can be instantly corrected and resubmitted.
  • Customized In-Depth Reporting: You need real-time information that is actionable. Oncology-Cloud provides you with a suite of reports that are run automatically and at intervals set by you. These reports instantly present all the information that you and your billing staff require to expedite correct and complete payments from all insurers and patients.
“Although we are currently experiencing uncertain times with COVID-19, I have come to rely on the stability and dependability of this system. Whether my staff and I are in the office together or working remotely, we have full access to our patients’ records and schedules. In conjunction with telemedicine, it was the primary reason we were able to see 70%+ of our patient base during the height of the pandemic.”

GARY FEINBERG, MD

“I like the templates for procedures and operative things. There are several templates that work well for me. The whole note is useful. As far as templates, you can develop your standard protocol for follow-up post-operative visits.”

RAYMOND DEMOVILLE, MD